Society for Range Management ANNUAL MEETING WORK SCHEDULE TIMELINE TASKS RESPONSIBILITY MONTHS OUT Request for bids sent to all Sections in Region rotation from Headquarters Director of Meetings (DM) 59 (MAR) Deadline for receipt of Section bids to Headquarters Section Officers 57 (MAY) Request for Proposals (RFPs) sent to selected cities DM 56 (JUN) Deadline for receipt of RFPs to Headquarters 54 (AUG) Schedule site inspections/negotiate rates DM/Section Reps 53-51 (SEP-NOV) Select site and prepare Advisory Council presentation for next Annual Meeting DM/Section Reps 50 (DEC) Board approval of meeting location @ Annual Meeting SRM Board 48 (FEB) Complete negotiations to finalize hotel/convention center contracts & have signed by Executive Vice President DM/EVP 47-45 (MAR-MAY) Select and appoint the Annual Meeting Planning Committee (AMPC) General Co- Chairs Section Officers 44 (JUN) Select and/or appoint all AMPC Chairs General Co-Chairs (GCC) 43 (JUL) Select basic members of all committees GCC/Committee Chairs 42 (AUG) Hold 1st AMPC meeting at selected site to inspect and evaluate facilities; select theme & logo; finalize committee appointment; begin plan of work AMPC 33-32 (MAY-JUN) Begin budget preparations for the meeting. GCC/Finance Chairs 30 (AUG) Assign use of space and equipment by half-day periods during the meeting. 22 (APR) Plan the publicity notices for each specific audience. Schedule dates for each notice. Decide on use of pre-meeting Trail Boss News. Prepare notices on time. Prepare a budget. AMD-36 Collect needed information for notices in Rangelands. Prepare and submit texts ahead of deadline dates, as shown for completion of tasks. AMD-6 Arrange and direct all local publicity in the various media. PUSPAMD-0 Determine the exhibit spaces available for commercial booths and for other displays. Assign uses of spaces. EXLRAMD-7 Plan the advertising sales campaign, assign responsibilities, and carry out the program. ADSPAMD-0 Prepare the "Registration Form". Record the pre-registration data, plan and supervise operation of the Registration Desk. AMD-0 Prepare a summary of registration numbers and income. AMD+2 Block hotel rooms for SRM use. Negotiate hotel room rates. AMD-47 Develop a detailed time schedule for all phases of the meeting, including technical sessions, general session, awards ceremonies, membership meeting, SRM business functions, and workshops. GECHAMD-36 Decide the meeting "Theme" and develop the General (Plenary) Session. Select the featured speakers and arrange for their attendance. PRCH, GECHAMD-36 Plan the Student Sessions. AMD-23 Plan the SRM business functions. GECHAMD-12 Submit "Call for Papers" to Trail Boss News." PRCHAMD-12 Receive, review and approve abstracts from authors. AMD-6 Appoint Session Chairs. AMD-6 Prepare "Abstracts" in final form for printing. PRCH AMD-4 Assemble all signs, equipment, and other materials needed for session operations. AMD-2 Assign personnel for program operation, train them, and supervise the operations. SODR, PRCHAMD-0 Supervise operation of the workshops and SRM business functions. SODRAMD-0 Plan the overall hospitality effort. Appoint assistant as needed. AMD-36 For each host event - entertainment features, spouse events, student events, field tours, and shuttle service - prepare a detailed plan. Arrange for facilities, meals, and entertainers; describe each event; determine ticket costs; arrange contracts with commercial companies; obtain needed decoration, "favors," etc. Prepare an operating budget for each function. Recruit assistants as needed. AMD-36 Check all contracts with commercial companies for host events. Provide needed advance payments. Assign available personnel to the various host functions, and direct the overall hospitality effort. AMD-0 Provide the needed handout material. Oversee operation of the various "desks," the shuttle buses, the spouse buses, and the field tour buses. AMD-0 Prepare a brief report of the meeting. Include statements on major successes and/or problems, and suggested handbook changes. Give facts and figures on subjects, such as advertising sales, hotel room blocking and actual use, registration numbers and income, ticket sales, and the estimated budget and actual expenses. GECHAMD+4
WORK SCHEDULE TIMELINE TASKS, RESPONSIBLE PERSONS, DEADLINES This schedule will be needed at all times by the Chairs responsible for continuous monitoring of progress on all tasks. And all members of the Annual Meeting Committee must check the schedule to determine their specific assigned tasks and deadline dates. Each task must be assigned well ahead of the date when an initial plan is due. Early review of the plan must be scheduled - to allow adequate time for needed revisions ahead of the deadline date for completion of the task. The planning Team will help make the reviews and revisions. TASKS PROPOSAL COMPLETION Select convention city. Section, SRM Planner AMD-58 Council, Board AMD-48 Contract for facilities. Check and list all to be provided each half-day of the meeting. Host Section, SRM Planner AMD-48 SRM PlannerAMD-47 Select and appoint the General Chairs (GECH). Host Section AMD-45 SRM PlannerAMD-44 Select and/or appoint all Co-Chairs. GECH AMD-44 SRM Planner AMD-43 Select basic members of the Annual Meeting Committee. Co-ChairsAMD-43 GECHAMD-42 Keep membership informed of Annual Meeting plans. PublicityAMD-36 AMD-0 Inspect and evaluate facilities. Determine adequacy for each half-day period. Annual Meeting CommitteeAMD-45 AMD-30 Prepare an overall plan for the meeting. Planning TeamAMD-43 AMD-36 Prepare an overall budget for the meeting. GECH, FIOFAMD-36 GECH, FIOFAMD-30 Prepare a financial summary. SRM PlannerAMD+2 Assign use of space and equipment by half-day periods during the meeting. PRCHAMD-23 AMD-22 Maintain contacts with SRM Officers, SRM Committees, and other groups needing space for offices, workshops, and meetings. Request their early inputs. Keep them informed of assigned spaces. AMD-43 AMD-23 Plan the publicity notices for each specific audience. Schedule dates for each notice. Decide on use of pre-meeting Trail Boss News. Prepare notices on time. Prepare a budget. AMD-36 AMD-36 Collect needed information for notices in Rangelands. Prepare and submit texts ahead of deadline dates, as shown for completion of tasks. AMD-18 AMD-6 Arrange and direct all local publicity in the various media. PUSPAMD-18 PUSPAMD-0 Determine the exhibit spaces available for commercial booths and for other displays. Assign uses of spaces. EXLRAMD-45 EXLRAMD-7 Plan the advertising sales campaign, assign responsibilities, and carry out the program. ADSPAMD-43 ADSPAMD-0 Prepare the "Registration Form". SRM PlannerAMD-18 Record the pre-registration data, plan and supervise operation of the Registration Desk. SRM PlannerAMD-79 AMD-0 Prepare a summary of registration numbers and income. SRM Planner, FIOFAMD+1 AMD+2 Block hotel rooms for SRM use. SRM Planner AMD-47 Negotiate hotel room rates. SRM PlannerAMD-58 AMD-47 Develop a detailed time schedule for all phases of the meeting, including technical sessions, general session, awards ceremonies, membership meeting, SRM business functions, and workshops. Planning TeamAMD-43 GECHAMD-36 Decide the meeting "Theme" and develop the General (Plenary) Session. Select the featured speakers and arrange for their attendance. PRCHAMD-43 PRCH, GECHAMD-36 Plan the Student Sessions. SRM Student Affairs CommitteeAMD-43 AMD-23 Plan the SRM business functions. EVPAMD-43 GECHAMD-12 Submit "Call for Papers" to Trail Boss News." PRCHAMD-14 PRCHAMD-12 Receive, review and approve abstracts from authors. PRCH AMD-8 AMD-6 Appoint Session Chairs. PRCH AMD-8 AMD-6 Prepare "Abstracts" in final form for printing. PRCH AMD-5 PRCH AMD- 4 Assemble all signs, equipment, and other materials needed for session operations. SODRAMD-78 AMD-2 Assign personnel for program operation, train them, and supervise the operations. SODRAMD-46 SODR, PRCHAMD-0 Supervise operation of the workshops and SRM business functions. SODRAMD-0 Plan the overall hospitality effort. Appoint assistant as needed. HPLRAMD-43 AMD-36 For each host event - entertainment features, spouse events, student events, field tours, and shuttle service - prepare a detailed plan. Arrange for facilities, meals, and entertainers; describe each event; determine ticket costs; arrange contracts with commercial companies; obtain needed decoration, "favors," etc. Prepare an operating budget for each function. Recruit assistants as needed. HPLRAMD-43 AMD-36 Check all contracts with commercial companies for host events. Provide needed advance payments. FIOFAMD-36 Assign available personnel to the various host functions, and direct the overall hospitality effort. HPLRAMD-20 AMD-0 Provide the needed handout material. Oversee operation of the various "desks," the shuttle buses, the spouse buses, and the field tour buses. HPLRAMD-8 AMD-0 Prepare a brief report of the meeting. Include statements on major successes and/or problems, and suggested handbook changes. Give facts and figures on subjects, such as advertising sales, hotel room blocking and actual use, registration numbers and income, ticket sales, and the estimated budget and actual expenses. GECHAMD+1 GECHAMD+4
Society for Range Management PROPERTY INFORMATION REQUEST Property Name Contact Person Physical Address Mailing Address Phone Fax Email Web site Property Information (complete all that apply) Year Property Built No. of Floors No. Rooms No. Suites No. Non-Smoking Rooms No. Disability Accessible Rooms Last Year of Guest Room Renovation Last Year of Public Space Renovation Any Planned Renovation Type of Property (check all that apply) q All Suites q Corporate Transient q Meeting/Convention q Resort q Extended Stay/Residential q Conference Center q Full Service q Limited Service Market Tier q Luxury q Upscale q Moderate q Economy q Budget Property Location q Airport q Rural q Suburban q Downtown/City Center q Resort Property Ownership & Management (check all that apply) Chain owned: q Yes q No If no, name of owners Management Company Franchise: q Yes q No AAA Diamond 1 2 3 4 5 Not rated Mobil Stars 1 2 3 4 5 Not rated Other ratings (specify) Transportation & Parking (complete all that apply) Airport #1 Name 3-Letter Code Distance from property (miles) Travel time/Rush hour Travel time/Non-rush hour Complimentary shuttle: q Yes q No Estimated Cost for Taxi (each way) Alternative mode of transportation Cost each way Driving directions Parking spaces at property Charges for: Self-parking Valet Taxes, Service and/or Gratuity Charges (check all that apply) Current room tax is % plus $ occupancy tax. There currently q is q is not a ballot initiative in the next election to raise that tax. There is a q gratuity q service charge of % on group food & beverage. This is taxed at % Facilities/Services on Property (check all that apply) q Cocktail Lounge q 24-hour Room Service or q Room service start time end time q Safety Deposit Boxes/Lobby Area q Express Check In/Out q Video Review Check Out q Full Business Center Hours a.m. to p.m. q M - F q 7 Days/Week q Gift Shop/Newsstand Hours a.m. to p.m. q M - F q 7 Days/Week q Full Service Health Club Hours a.m. to p.m. q M - F q 7 Days/Week q Laundry/Valet Service (check appropriate responses) q On-property q Sent out Circle service: 5 days/week 6 days/week 7 days/week Overnight q Shoe Shine Service q Swimming Pool q Indoor q Outdoor q Airline Desk(s) Please specify: , , q Car Rental Desk(s) Please specify: , , q ATM (Use fee is $ ) q Evening Turndown Service q All Guests q VIPs only q Golf Course q Tennis Courts q Racquet Ball Courts q Other Guest Rooms (check all that apply) q Safe q Working desks with outlets above floor q Voice Mail q Personalized Voice Mail q Two-line phones/All Rooms q Two-line Phones/Concierge or Specialized rooms only q Data Ports on all phones q Digital or analog phone lines q Phone in bathroom/All Rooms q Phone in bathroom/Concierge or Specialized rooms only q Access Charges: q Local Phone Calls q Toll-free Calls q AM/FM Radio q with cassette player q with CD player q Color TV q Remote control TV q Cable/Satellite TV q All news cable channel q Weather channel q Other special channels q In-room movies on demand q In-room VCR q Iron/ironing Board q Mini-bar q Refrigerator q Coffee/Tea Maker q Daily complimentary coffee/tea q Free Daily newspaper delivered to room Reservations & Check In/Out (check all that apply) q Reservations may be made through toll-free number. That number is q Toll-free number is accessible throughout U.S. q Toll-free number to residents of same state. That number is q Number for those outside the U.S. That number is q TTY/TDD number. That number is q Fax number for reservations. That number is q Reservations may be made on-line at http://www. or via Email to q All rooms in a group's room block are released to the toll-free number. q The property has an in-house reservations department. q The reservations department is located off-site. q Check-in time is Check-out time is Safety & Security (check all that apply) q Smoke detectors in all guest rooms Hardwired? q Yes q No q Smoke detectors in hallways Hardwired? q Yes q No q Smoke detectors in public areas Hardwired? q Yes q No q Audible smoke detectors q Visual alarms for hearing impaired q Sprinklers in all guest rooms q Sprinklers in hallways q Sprinklers in public areas q Fire extinguishers in hallways q Automatic fire doors q Auto link to fire station q Auto recall elevators q Ventilated stairwells q Emergency maps in guest rooms/hallways q Emergency information in all guest rooms q Emergency lighting q Safety chain on doors q Doors with view ports (peep holes) q Deadbolts on all guest room doors q Restricted access to guest room floors q Property has defibrillators q Staff trained to use defibrillators How many per shift q Staff trained in CPR How many per shift q Staff trained in first aid How many per shift q Secondary locks on guest room glass doors q Room balconies accessible by adjoining rooms/balconies q Primary guest room entrance accessible by interior corridor/atrium q Guest room accessible by exterior entrance only q Guest room windows open q Uniformed security q 24-hour security throughout hotel Number of staff q Public address system q Video surveillance in public areas/elevators q Video surveillance at entrances q Video surveillance in hallways q Staff trained in issuance of duplicate keys/cards q Emergency power source q SOPs for power outages q Emergency call response time in minutes to your property q Does property have an emergency evacuation plan q Yes q No q How often does property conduct emergency evacuation drills q Nearest police stations (blocks/miles) q Does hotel comply with all Country/State/Local fire laws q Yes q No Non-U.S. hotels please complete the following: q Address of American Embassy in your city/country q Phone number for American Embassy Staff and Staffing (check all that apply) q Average length of employment at this property: Management staff years Line staff years q Staff organized for purpose of collective bargaining. (Please list unions and staff positions, contract renewal dates on separate sheet.) Policies and Miscellaneous Charges (check all that apply) q Credit cards are charged when reservation is made. q Guest may cancel guaranteed reservations without penalty charge q to 4 p.m. day of arrival q to 6 p.m. day of arrival q 24 hours q 48 hours q 72 hours q Other q Guest substitutions q are q are not allowed without penalty to group and/or individual. q Extended stays (based on availability) are allowed at no additional charge. q The property charges $ per page for receipt of faxes. q The property charges $ per page to send faxes. q The property charges $ for delivery of packages. q The property charges $ for property to send packages. q The property charges $ to deliver packages to individual or group. q If a resort, a resort fee of $ is charges which covers: q The property does charge an energy surcharge of $ per room per night. This charge q is q is not taxed. Environmental Issues (check all that apply) q Our property recycles the following materials: q Papers q Plastic q Metals q Our property provides a way for guests to recycle. q We ask guests to use their towels and/or have their beds changed every other day. q Other areas we protect the environment are: Other Groups (check all that apply) q During the group's preferred dates, the other events confirmed in the city are: q During the group's preferred dates, the other events confirmed in the property are: City/County Labor Issues q Note any groups organized for the purpose of collective bargaining in the city or county whose contract deadlines are two (2) months on either side of the preferred dates, and their history of labor actions: Audio Visual Equipment (check all that apply) q The in-house or recommended company is q The facility has the ability to negotiate prices on behalf of the A/V company. q Yes q No q A discount of % off list prices can be offered for A/V equipment for the meeting. q The service charge is %. It q is q is not taxed. If yes, at %. q If an outside A/V company is used, the property q does q does not charge a fee. This fee is $ . Operations and Technology (check all that apply) q Our sales/convention services staff use word processing software, Version q Sales and convention services personnel use email. q Yes q No Email addresses are: q Sales q Convention/Catering Services q Reservations q Sales and convention services have web access. q Yes q No q Reservations are fully automates and can respond by email. q Yes q No q Our web site address is q Group/meeting reservations can be made on line. q Yes q No Form completed by: Signature Printed Name/Title Phone: Fax: Email PLEASE MAIL COMPLETED FORM WITH PROPOSAL TO: Ann M. Harris Director of Administration/Programs Society for Range Management 445 Union Blvd., Suite 230 Lakewood, CO 80228-1259
Site Inspection Checklist Hotel Name: Address/City/State/Zip: Contact: Phone: Email: Rate the PRODUCT:Physical Plant Rate the PRODUCT:Policies & Procedures Rate the PEOPLE Requirements SPECIFIC to our needs: q Appearance, renovations? planned? q Porterage fee: q Appearance, renovations? planned? q q Lighting, ventilation q Parking fee or free? q Appearance, renovations? planned? q q Condition of elevators q Early arrival check-in? q Appearance, renovations? planned? q q Accessibility (general & ADA) q "Green" policies q Appearance, renovations? planned? q q Sleeping room configurations q A/V equipment: internal or external? q Appearance, renovations? planned? q q Overall cleanliness q Property technologically equipped? q Appearance, renovations? planned? q q Restaurant(s) on site? q Technology available & useful q Appearance, renovations? planned? q q Meeting space accessibility/location q Room service hours: q Appearance, renovations? planned? q q Separate registration area q Food & beverage: variety q Appearance, renovations? planned? q q Break areas q Food & beverage: pricing q Appearance, renovations? Planned? q q Sound/lighting/electrical outlets q Liquor service: insured/trained q Appearance, renovations? planned? q q Sound proofing q Fees for fitness center: q Appearance, renovations? planned? q q Storage q Staff training: issuance of keys q Appearance, renovations? planned? q q Restroom locations q Safety training: fire/first aid/CPR? q Appearance, renovations? planned? q q Storage capabilities q Union property: Yes/No q Appearance, renovations? planned? q q Capacities/dimensions of space q Front office staffing policies q Appearance, renovations? planned? q q Overall safety/security q Housekeeping staffing policies q Appearance, renovations? planned? q q Guest room safety/security q Oversold policies q Appearance, renovations? planned? q q Emergency power sources q Credit card policies q Appearance, renovations? planned? q q Smoke detectors/sprinklers q Other groups booked: hotel/city q Appearance, renovations? planned? q q Outlets/recreational opportunities q Risk management policies q Appearance, renovations? planned? q q Parking q Credit policies q Appearance, renovations? planned? q q Airport transportation q Current taxes/surcharges/extra fees q Appearance, renovations? planned? q
AGREEMENT BETWEEN "HOTEL" AND SOCIETY FOR RANGE MANAGEMENT "AMYear" ANNUAL MEETING INTRODUCTION The following terms and conditions will serve as the agreement between the Society for Range Management (hereinafter referred to as "SRM") and the "Hotel" (hereinafter referred to as "Hotel") for the "AMYear" Annual Meeting (hereinafter referred to as the "Event"). SRM desired to engage the facilities and services of the Hotel and Hotel agrees to furnish facilities and services as stated in this Agreement to accommodate SRM for the Event. When signed by authorized representatives of both parties, this Agreement will constitute a firm contract between SRM and Hotel. Any changes to this Agreement must be made in writing and signed by authorized representatives of both parties. EVENT DATES Hotel agrees to hold the following dates on a definite basis for the Event: "MtgDates" ROOM BLOCK Hotel has reserved the following sleeping rooms for the event: DAY FRI SAT SUN MON TUE WED THU FRI SAT TOTAL DATE BLOCK SRM will be due damages equal to the group's average room rate on the number of rooms taken away prior to the cutoff date. If the Hotel does not provide 70 percent of the contracted room block, SRM may terminate its obligations to the Hotel without liability and hold the Hotel liable for breach of contract. SRM has the right to cancel this Agreement if the Hotel goes into bankruptcy or creditor reorganization. GROUP RATES The sleeping room rates stated below are guaranteed rates for the dates of the meeting in "AMYear". These rates will apply three days prior and three day immediately following the actual meeting dates. "MtgDates" All rates are subject to applicable city and state taxes at the time of arrival; currently "LocalTax". SLEEPING ROOM RESERVATION PROCEDURES Reservations and rooming lists should be directed to the attention of the Hotel's Housing Directors, at: Phone: "Ph"; Fax: "Fax" or Email: "Email". Individuals reservations can be made directly with the Hotel's Reservation Department. For SRM's convenience, and 800 number has been established for guest reservations at (800) "M_800". Hotel agrees to send, at no charge, a confirmation of reservations and/or reservation changes to each registered guest within seven (7) days of receipt of such information. Name changes to room reservations may be made prior to arrival at no charge, provided there is no change to arrival and departure dates. A deposit equal to one night's stay is required to hold each individual's reservation after 6:00 p.m. on the night of arrival. Personal check, money order, or valid MasterCard, Visa, American Express, Diners Club, Discover or Carte Blanche card number and expiration date are acceptable. Should a guest cancel a reservation, the deposit will be refunded if notice is received at least two (2) business days prior to arrival, and a cancellation number is obtained. SRM is not responsible for any individual sleeping room charges unless agreed upon prior to the Event by SRM. CHECK IN/CHECK OUT Check in time is 3:00 p.m. Individuals may be checked in earlier depending on occupancy levels and availability of "ready" rooms. Check out time is 1:00 p.m. Hotel agrees to hold the block of rooms specified in this agreement until "RmBlkEndDate". At that time, rooms not covered by a rooming list or individual reservations will be released for sale by Hotel. Hotel will continue to accept reservations from attendees after this date subject to availability, at group rates. Any reservation accepted for the Event after the cut-off date will be credited to the overall room usage. REVIEW OF ROOM BLOCK Prior to the Event, SRM and the Hotel reserve the right to renegotiate the room block. RESERVATIONS/"WALKING" If the reservations are not honored: 1. Obligation of the Hotel to obtain, at no charge to the walked guest, a room at an equivalent or better hotel (based on an independent rating system such as the AAA or Mobile Guide) in the closest possible proximity. 2. Obligation to continue such arrangements for each night the guest's reservation is not honored. 3. Obligation to provide at no cost or to reimburse for transportation to/from the substitute hotel and functions and the reserved hotel on demand. 4. Letter of apology from the general manager and an in-room amenity. 5. If the reserved room becomes available after more than two (2) days, the walked guest reserves the right to stay at the substitute hotel or go to the guaranteed property at no cost. 6. An additional complimentary room night will be credited to the SRM Master Account to compensate for the disruption of the meeting caused by the failure to provide the guaranteed room. 7. The Hotel, if aware of a potential need to walk attendees, is to notify SRM as soon as possible to discuss alternatives and other particulars (i.e., who must not be walked under any circumstances). When guests leave early, Hotel may charge an early departure fee. At check- in, guests may be asked to confirm the date of departure. At that point, they are also informed that if they leave earlier, they must pay a fee. This becomes a contract between the Hotel and the individual guest. In the event of a no-show, the Hotel will retain the first night's room deposit. When a guest stays beyond the scheduled departure, the Hotel may be empowered to change the rate for the room or even evict the hotel from the room. COMPLIMENTARY ROOM POLICY One (1) sleeping room will be provided on a complimentary basis for every 40 sleeping rooms occupied on a cumulative basis to be calculated on the Event's total room nights and divided by 40. Complimentary rooms may be used during the actual event dates, or unutilized rooms may be credited to the SRM Master Account at the single room rate, exclusive of any tax, service or other charges, at the option of SRM. At SRM's request, Hotel's in-house guest list will be compared with SRM's registration list. Any guest room occupied by an individual on SRM's registration list, but not coded to SRM within the Hotel's system, will be credited to SRM's room pickup. Hotel staff may compare the lists or permit an SRM representative to do so. In the latter case, SRM will maintain the confidentiality of such list. SPECIAL CONSIDERATIONS Hotel agrees to offer the following during the meeting dates: 1. Complimentary Airport Shuttle 2. Complimentary Valet and Self-Parking 3. Complimentary First Class Health Facilities 4. Complimentary Presidential Suite 5. Three (3) Complimentary One Bedroom Suites In addition, Hotel will provide 20 complimentary single rooms for use over the course of planning the meeting from through . REPORT OF EVENT Hotel agrees to provide a full report of the Event to SRM within thirty (30) days after the conclusion of the event. This report will include, but will not be limited to, room pick-up, cancellations and no-show count. MEETING/BANQUET SPACE REQUIREMENTS All meeting room space will be held for SRM during the dates of "MtgDates". Final agenda is due six months prior to the Event, after which unassigned space will be released to the Hotel. CATERING There will be no special labor or service fee(s) for any SRM food and/or beverage function. Attached as Appendix A are Hotel's food and beverage prices in effect for the dates of the meeting. MEETING ROOM RENTAL CHARGE The meeting and banquet space as outlined in this Agreement will be complimentary, including all exhibit booth space. EXHIBITOR CONTRACT A copy of SRM's proposed exhibitor's contract must be submitted to Hotel's Convention Services Department prior to its printing and distribution, to ensure that the Hotel is protected and that exhibitors have received complete information and instructions, as well as rules and regulations governing exhibits at the Hotel. The exhibitors contract must include the following "Hold Harmless Clause": "The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor's activities on the Hotel premises and will indemnify, defend and hold harmless the Hotel, its agents, servants and employees from any and all such losses, damages and claims." Hotel will not be responsible or liable for any loss, damage or claims arising out of exhibitor's activities on the Hotel premises except any claims, loss, or damages arising directly from its negligence. AUDIO-VISUAL SERVICES Audio-visual equipment contracted through the Hotel will be in the meeting room and operative at the start of the meeting, or the rental charge will be waived. FOOD/ALCOHOL The Hotel will allow SRM to bring in donated agricultural products for special events. SECURITY Should SRM require security, the Hotel's Convention Services Department will assist in securing these arrangements. CREDIT ARRANGEMENTS In order to establish credit with Hotel for the purpose of direct billing SRM shall complete the credit application form enclosed. This application must be completed and returned to the Hotel Credit Manager, no later than 90 days prior to the event. Any remaining balance on the Master Account will be due upon receipt of an invoice from Hotel. In the event that any charges remain unpaid after thirty (30) days from the date of invoice, SRM agrees to pay Hotel a late payment penalty equal to 1-1/2% per month on the remaining balance until paid in full. MASTER ACCOUNT Hotel must be notified in writing at least thirty (30) days prior to arrival of the authorized signatures and the charges that are to be posted to the Master Account. CANCELLATION If SRM cancels the Event or moves the Event to another city or facility, such decision shall constitute a breach of its obligation to Hotel. Should the event not be held at Hotel or be cancelled, SRM will pay Hotel, as liquidated damages for the following amount: More than 24 months 10% of the total room revenue 23 months to 18 months 20% of the total room revenue 17 months to 12 months 30% of the total room revenue 11 months to 7 months 50% of the total room revenue 6 months to 5 months 75% of the total room revenue 4 months to arrival 100% of the total room revenue In the event of cancellation by SRM, Hotel will use its best efforts to resell the cancelled sleeping rooms and/or function space and credit those revenues against liquidated damages in an amount not to exceed the full amount of such damages. Liquidated damages, it any shall be dues and payable thirty (30) days after the event dates. In the event of closure or cancellation by the Hotel, the Hotel shall pay SRM the same liquidated damages as stated above and Hotel will pay for all relocation costs including sleeping room and meeting room costs over and above those provided by this Agreement and associated shuttle costs. CONSTRUCTION The Hotel shall promptly notify SRM of any construction or remodeling to be performed in Hotel prior to or over the Event dates and Hotel warrants that any such construction and remodeling shall not interfere with SRM's use of Hotel. Should construction be determined by SRM to interfere with the Event, SRM will be considered to have justifiable reasons to cancel without prejudice or penalty from Hotel and Hotel will incur all cost associated with the change of venue. In addition, should Hotel be sold, this contract commitment will be honored. CONDITION OF PREMISES Hotel will insure that the property is in the same or better condition than it was at the time this contract is signed and will maintain its current "star" or "diamond" rating by any specified rating service. Failure to maintain that status is grounds for terminating this contract by SRM. ADA COMPLIANCE Hotel represents that the facilities that are the subject of this Agreement comply in every applicable respect with the "Public Accommodations" requirements found in Title III of the American with Disabilities Act (ADA). Hotel facilities including, but not limited to, meeting space, restrooms, dining areas, other common areas and sufficient guest rooms, shall be reasonably accessible and usable by persons with disabilities. SRM shall take steps to provide a process for determining in advance the need of auxiliary aids and services required by the ADA to be made available to persons admitted to the Event, and shall use its best efforts to make such aids and/or services available in a manner consistent with the ADA. Hotel shall cooperate in making such auxiliary aids and services available at SRM expense. FORCE MAJEURE A delay in or failure of either SRM or Hotel to perform its obligations as described herein, shall not constitute default under this Agreement nor give rise to any claim for damage if and to the extent such delay or failure is caused by occurrences, whether direct or indirect, reasonably beyond the control for the party affected, including, but not limited to: acts of God, war, government regulations, disaster, strikes, civil disorder, curtailment of transportation facilities, or other emergency that makes the Agreement inadvisable, illegal or if it is impossible to provide the facility, or hold the event. Termination pursuant to this section shall be by written notice provided thirty (30) days after the Event giving rise to cancellation in accordance with the provision. INSURANCE AND INDEMNIFICATION Hotel and SRM each agrees to carry adequate liability and other insurance protecting it against any claims arising from any activities conducted in the Hotel during the Event. Each party hereby indemnifies and holds the other harmless from any loss, liability, cost or damages arising from actual or threatened claims or causes of action resulting from the negligence of such party or its respective officers, directors, employees, agents, contractors, members, or participants as applicable. ATTORNEY FEES AND INTEREST If any issue requires an attorney's involvement, the prevailing party may recover all attorney fees, as well as interest in the contested amount. THIRD PARTY INVOLVEMENT Rates quoted by Hotel in this Agreement do not include commissions or fees to any professional meeting planning companies. If SRM intends to contract with a third party, Hotel reserves the right to add commissions or fees to the rates already quoted in this Agreement. ACCEPTANCE The outlined format and dates are being held on a First-Option basis until "OptDate". Upon receipt of this Agreement by Hotel, SRM will be placed on a definite basis and the Agreement will be binding upon Hotel and SRM. If a commitment cannot be made prior to "OptDate", the Agreement will revert to a Second-Option basis or the arrangements may be released. At such time neither party will have any obligations under the Agreement. ENTIRE AGREEMENT This Agreement contains all of the terms and conditions agreed upon by the parties and no other Agreements, oral or otherwise, shall be binding upon said parties. "Hotel" SOCIETY FOR RANGE MANAGEMENT Executive Vice President Society for Range Management Date Date
TRADE SHOW (INFORMATION MARKETPLACE) COSTS 2008 IGC IRC We need to establish three levels: 1. Commercial companies based in China are in a position to benefit financially from being in a Trade Show in China. They should pay a fee for doing so. It seems that the figure of $US 2500 as suggested by Gordon King's research is adequate. 2. Commercial companies not based in China are not going to benefit financially to the extent that those in China will. There still may be some economic benefit to them by showing that they support the concept of the Congress and thus folks back home might turn their business towards them. The cost to them to get their materials and themselves to China, however, is considerable. They should pay a fee of no more than they are accustomed to pay at home. In the U.S. this is currently $500. This may still be a bit high realizing their cost to get to China. 3. Then there are the nonprofits and governmental organizations who simply want to showcase their activities. We might call this Publicity and Informational. These folks should pay no more than the cost to occupy the space with no profit to the Congress. Or perhaps they should be subsidized by the congress and pay nothing so as to attract them to the congress where they pay registration, etc. Maybe we need to change the name of the whole event to "Information Marketplace". We have found in SRM that it is best to mix the nonprofits with the commercial so that all are in one location. A person looking for information is "forced" to see the commercial exhibits, a fact that commercial exhibitors appreciate.
CONTENTS REGISTRATION TIMES&&&&&&&&&&&&&&&&&&&&&&...2 REGISTRATION ADDRESS&&&&&&&&&&&&&&&&&&&&&..2 REGISTRATION CONCERNS&&&&&&&&&&&&&&..2 DISPLAYSETUP TIMES&&&&&&&&&&&&&&&&&&&&&......2 EXHIBITION DAYS&&&&&&&&&&&&&&&&&&&&&&&&&2 EXHIBITION REMOVAL TIMES&&&&&&&&&&&&&&&&&&&..2 DISPLAY CONCERNS&&&&&&&&&&&&&&&&&&3 ADMISSION&&&&&&&&&&&&&&&&&&&&&&&&&&&&.3 ACCOMMODATION&&&&&&&&&&&&&&&&&&&&&&&&..3 AUDIOVISUAL&&&&&&&&&&&&&&&&&&&&&&&&&&...3 CAR PARKING&&&&&&&&&&&&&&&&&&&&&&&&&&&3 CLEANING OF STAND&&&&&&&&&&&&&&&&&&&&&&&.3 TRANSPORTATION&&&&&&&&&&&&&&&&&&&&&&&&..4 DISPLAY GUIDELINES&&&&&&&&&&&&&&&&&&&&&&.....4 MOVE-IN/BUILD-UP&&&&&&&&&&&&&&&&&&&&&&&.....4 MOVE-OUT/DISMANTLING&&&&&&&&&&&&&&&&&&&&...4 MOVE-OUT/DISMANTLING TIMES&&&&&&&&&&&&&&&&&.5 NOISE&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&...5 PLANTS/LANDSCAPING/CARPET&&&&&&&&&&&&&&&&&&5 REGULATIONS&&&&&&&&&&&&&&&&&&&&&&&&&.. &5 DISPLAY MATERIAL&&&&&&&&&&&&&&&&&&&&&&&&6 SHELL SCHEME (DISPLAY STAND)&&&&&&&&&&&&&&&&&..6 TRAVEL&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&6 MANUFACTURE OF TRANSACTIONS&&&&&&&&&&&&&&& &6 ENTRY INTO CHINA&&&&&&&&&&&&&&&&&&&&&&&&&&&6 REMITTANCE&&&&&&&&&&&&&&&&&&&&&&&&&&&7 CONTACT INFORMATION &&&&&&&&&&&&&&&&&&&&&&&&&&.7 The 2008 China (Inner Mongolia) International Grassland Expo conference guidance REGISTRATION TIMES Friday 27th June 2008 9:00am-5:00pm REGISTRATION ADDRESS Inner Mongolia International Convention & Exhibition Center, Hohhot city, China Address: Eastern end of University east road, Hohhot city REGISTRATION CS Exhibitor should obtain their representative card from the Committee. DISPLAYSETUP TIMES Friday 27th June 2008 9:00am-5:00pm Saturday 28th June 2008 9:00am-5:00pm EXHIBITION DAYS Sunday 29th June 2008 9:00am-5:00pm Monday 30th June 2008 9:00am-5:00pm Tuesday 1st July 2008 9:00am-5:00pm Wednesday 2nd July 2008 9:00am-2:30pm EXHIBITION REMOVAL TIMES Wednesday 2nd July 2008 2:30pm-6:00pm DISPLAY CONCERS For the sake of the Exhibitors' convenience, Exhibitors can drive directly onto unloading area at the rear of the Convention & Exhibition Center. ADMISSION Exhibitors will be given a representative card to use when entering the Exhibition area for the duration of the Exhibition. ACCOMMODATIONS Please contact the Office of 2008 IGC & IRC Local Committee Tel: + 86 471- 4302830 Fax: + 86 471- 4302820 Email: firstname.lastname@example.org AUDIOVISUALS If you require hiring any AV equipment for your stand, please contact the Office of 2008 IGC & IRC Local Committee CAR PARKING There is a limited number of secured Exhibitor parking spots available at the rear of the Exhibition Centre. These spots are available on a first come first served basis and are free parking for the duration of the congress. There is also additional free parking at the front of the Exhibition Centre. CLEANING OF STAND All exhibition areas will be cleaned each night and we ask for your cooperation by ensuring that your stand is kept as clean and tidy as possible. At the end of the exhibition day, all rubbish should be placed in the aisle in front of your stand for removal by the cleaners. Any items left after the show will be deemed as rubbish. TRANSPORTATION Please contact China outward transport corporation Inner Mongolia branch Tel: +86 471-2211932 Fax: +86 471-2211253 Contact person: WU Jian-guo E-mail:email@example.com E-mail:firstname.lastname@example.org DISPLAY GUIDELINES Exhibitors are required to ensure attention is given to the overall visual presentation of their display. Any publicity or information will not be permitted except display goods. Stands must not exceed the said dimensions as per your Space Booking Agreement. MOVE-IN/BUILD-UP The following dates and times have been allocated for the building and dressing of stands by contractors and for assembling of equipment, products and associated displays by exhibitors. Friday 27th June 2008 9:00am-5:00pm (All Exhibitors) Friday 27th June 2008 9:00am-5:00pm (All Exhibitors) Should exhibitors wish to work outside the hours stated above, they should apply in writing, 30 days prior to the Congress to the organization committee of the Exhibition. MOVE OUT/DISMANTLING Stands are NOT to be dismantled or merchandise removed before the official closing of the Exhibition at 2:00pm, 2nd July. Exhibitors are advised to remove all valuable and portable exhibits at the close of the Exhibition. MOVE-OUT/DISMANTLING TIMES Wednesday 2nd July 2008 2:30pm-6:00pm NOISE Microphones or sound amplification will not be permitted. However machine demonstrations and videos will be permitted where the level of sound causes no annoyances to neighboring Exhibitors. The organization committee of the Exhibition shall be the sole judge as to whether there is any annoyance to the other Exhibitors or the visiting public. PLANTS/LANDSCAPING/CARPET Plants, landscaping and carpet can be hired. If you have any needs, please contact the 2008 China (Inner Mongolia) International Grassland Expo Committee. Tel: +86 471-6563894 Fax: +86 471-6563894 Email:email@example.com REGULATIONS No attachments, fittings, fixtures or defacement are to be made to the flooring, roof or the internal or external walls. Display material Any material used for stand construction or display purposes must conform to the following standards: · Non-combustible materials · Inherently non-flammable materials · Flame proof fabric · Self extinguishing plastic materials · Plywood, hardwood, pulpwood or fiberboard rendered flame resistant by a process of impregnation acceptable to the Authorities. SHELL SCHEME (DISPLAY STAND) Shell scheme specifications Booth Size Height: Stand name: The stand name is uniform uppercase lettering. Spotlights: Two spotlights are supplied. Table: One table Chair: Two chairs TRAVEL If you require booking Domestic International Airfares, please contact the Office of 2008 IGC & IRC Local Committee. MANUFACTURE OF TRANSACTIONS Exhibitors, please send your company's name, contact address and company's introduction to the organization committee. Email:firstname.lastname@example.org ENTRY CHINA Please list name and passport numbers for the people coming to China to the organization committee(Quickly revert). The 2008 China (Inner Mongolia) International Grassland Expo Committee Tel: +86 471-6563894 Fax: +86 471-6563894 Email:email@example.com REMITTANCE The beneficiary's bank information NAME: BANK OF CHINA INNER MONGOLIA BRANCH ADDRESS: NO.88 EAST XINCHENG STREET HUHHOT INNER MONGOLIA P.R.OF CHINA SWIFT: BKCHCNBJ880 ACCOUNT NO. 14058341 The beneficiary' information Account No. /ID NO. 140535122908091014 (for American dollar) Name: The Office of 2008 IGC & IRC Local Committee Address: NO.28, North Hulunber Road, Hohhot, Inner Mongolia, 010051, P.R. China Tel: +86 471-4302830 Fax: +86 471-4302820 CONTACT INFORMATION The 2008 China (Inner Mongolia) International Grassland Expo Committee Tel: +86 471-6563894 Fax: +86 471-6563894 Email:firstname.lastname@example.org
Dear Exhibitor: The Society for Range Management (SRM) cordially invites you to participate in our Annual Meeting and Trade Show in , . The meeting and trade show will be held in the . The Society for Range Management is the professional and scientific society whose members are concerned with studying, conserving, managing, and sustaining the varied resources of the rangelands which comprise nearly half of the land in the world. Established in 1948, SRM has over 4000 members in 48 countries, including many developing nations. Its members include ranchers, rangeland managers, scientists, educators, students and conservationists. We anticipate up to 2000 attendees at the meeting. Exhibit space for 10 x 8 ft booths is available at the two- day Trade Show. Set-up starts at
2008 China (Inner Mongolia) International Grassland/Rangeland Marketplace and Information Show Rangelands and grasslands are green belts, the basis of animal husbandry and promising economic sources for tourism within China. With 40 million hectares, or 41.7 percent of the land area, China has the second largest land mass in the world. To highlight this resource the International Grassland Congress and the International Rangeland Congress will be held jointly in Hohhot, Inner Mongolia, from 29 June to 5 July 2008. In order to demonstrate the achievements and developments of grassland science and industry such as and to popularize new products, new plant varieties and new technologies an International Grassland and Rangeland Marketplace and Information Show will be held from June 29 to July 1, 2008 at the Hohhot International Convention and Exhibition Center, the site of the 2008 International Grassland/Rangeland Congress. This Marketplace and Information Show will improve international cooperation and information exchange for exhibiting products, exchanging industry information and exploring international markets for grass seed, feed and feed additives, machinery, animal health products and processing equipment, as well as cultural and artistic items of interest to international delegates attending the Congress. Available Space: Indoor space will be available with an indoor standard booth of 9 sq. m. including one table, two chairs, two lights, three pieces of surrounding boards (3m X 3m X 2.4 m high), 220V/522W power, directory listing and exhibitor badges. The cost for this indoor space is $US2000 for commercial products, which includes two Congress registrations. The cost is $US670 for non-profit organizations such as professional societies or government agencies. Outdoor space is available with a minimum of 25 sq. m. including one table, two chairs, two lights, 220V/522W power, directory listing and exhibitor badges. Cost for this outdoor space will be $US1,500 for commercial products. Each additional sq m. of space will be $US60 per sq. m. Cost of space will ensure daily site cleaning daily and 24 hour security. Available Advertizing: A Marketplace and Information Show Bulletin, which will be published once prior to the Congress and included in all delegates registration packet. Cost for advertizing in the bulletin are: Full Back Cover: $US750 Full Inside Front Cover: $US600 Inside Full Color Page: $US400 In addition, there are other advertizing opportunities at a cost of: Air Balloon throughout the Congress: $US400 Pull Arch throughout the Congress: $US400 Scroll Ad throughout the Congress: $US250 Congress Bag, one side: $US2000 Event Schedule: 28/29 June - Register and set up display 29 June PM - Reception and cocktail party for display personnel 30 June AM - Opening Ceremony of Marketplace and Information Show 30 June - 2 July - Displays and exhibits open 2 July PM - Exhibitors breakdown exhibits and remove from Convention Center Marketplace and Information Show registration deadline is 28 February 2008. Space will be assigned on a first come, first served basis. Please fill in the Marketplace and Information Show registration form and FAX or mail to the address indicated. Within 15 days of receiving your application you will be advised of cost and mechanism for payment. Contact Information: Mailing Address: 2008 International Grassland/Rangeland Congress Marketplace and Information Show No. 28, North Hulunbeir Road Hohhot, Inner Mongolia 010051 China Telephone: 0471-6512335, 0471-6512325, 13948918816 or 13947124242 FAX: 0471-6512335 Contact: Miss Guo, Mr. Chang or Mr. Wang Marketplace and Information Show Registration Form Name (Chinese): Name (English): Mailing Address: Phone Number: Email Address: FAX: Booth Size Desired: Number of booths: Location (number of booth space) desired: Special Requirements (voltage, decorating, extra space, etc): Brief Description of Display and Contents: Type of Advertisement Desired: Arrival Date: Departure Date:
Committee and Meeting Request Annual Meeting All Committee and Group Meetings must request a meeting room through the . Requests must be received by to insure they will be printed in the program. A tentative listing of committee and group meeting information will be included in the Pre-Convention Trail Boss if received by . Committee or Group Name: Meeting Date Time of day Meeting Length (hours) q am q pm q eve q 2 q 4 q 6 q 8 q other q am q pm q eve q 2 q 4 q 6 q 8 q other q am q pm q eve q 2 q 4 q 6 q 8 q other q am q pm q eve q 2 q 4 q 6 q 8 q other q am q pm q eve q 2 q 4 q 6 q 8 q other Chair Name:Mailing Address: Phone:FAX:Email: Number attending: Special request (time, facilities, A/V equipment, etc.): List any other committee or group meetings that would conflict with the membership of this meeting: Deadlines: For inclusion in Pre-Convention Trail Boss For inclusion in Program Send request to: Phone: FAX: Email:
CALL FOR PAPERS ___th Annual Meeting The theme for the Annual Meeting will be with scientific and technical programs to enhance our understanding of the history of rangeland ecosystems and contribute to discussions of resource management in the 21st Century. For poster or contributed paper presentations, submit your abstract and associated information in one of the following forms: 1. Attach a WordPerfect (. wpd) or MS Word (.doc) file, PC or MAC, to an e- mail message with "SRM ABSTRACT" on the subject line to: Note: Special symbols, superscripts, and Greek letters will be more likely to come through in Word or Wordperfect files on disk or attached. 2. Submit a WordPerfect or MS Word file on a 3.5" (IBM) diskette to: SRM 2002 Abstracts Attn: If there are any problems or questions, or if you do not receive confirmation of your email submission within two weeks, con tact: @ IMPORTANT: Submit the abstract and associated information in the same format as the example provided below. Abstracts should be no longer than 250 words. Authors are solely responsible for all editing of abstracts. Authors need to select a Subject Matter Topic Code (Item 2 on Abstract Format) to match their presentation. If in doubt about the appropriate code, select the most appropriate General Topic Code (in bold). If a traditional presentation is to be a preproject proposal, please indicate Code #120 in addition to the Subject Matter Topic Code. Abstracts should include a statement of objectives, a brief description of methods, a concise presentation of the actual results, and a summary statement or conclusions. Abstracts and titles are due . Authors will be notified of acceptance or rejection by . 10 Ecology 40 Vegetation Management and 70 Soils/Hydrology 11 Autecology Ecosystem Restoration 71 Watersheds 12 Synecology 41 Burning 72 Erosion 13 Competition 42 Chemical 14 Succession 43 Mechanical 80 Livestock Production 15 Riparian 44 Biological 81 Production systems 16 Rangeland Reference Areas 45 Fertilization 82 Research Techniques 17 Nutrient Cycling 46 Irrigation 83 Supplementation 18 Plant-Soil Relations 47 Reseeding 48 Strategies 100 Rangeland Pests 20 Ecophysiology 49 Excellence in Range Management 101 Weeds 21 Photosynthesis 102 Diseases 22 Water Relations 50 Inventory 103 Insects 23 Carbohydrates and Nutrients 51 Methods 24 Rooting Behavior 52 Measurements 110 Rangeland Social Science 25 Allelopathy 53 Remote Sensing 111 Economics 26 Plant Defoliation 54 Landscape Ecology 112 History 27 Germination 113 Sociology 60 Wildlife 114 Recreation 30 Grazing Management 61 Habitat Relationship 115 Education 31 Animal 62 Predator-Prey Relations 120 Pre-project Proposal 32 Animal Behavior 63 Livestock/Wildlife Interrelations 33 Plant Response 64 Nutrition Posters Only 34 Animal Response 65 Recreational Leasing 200 Grazier's Forum Posters (formerly 35 Livestock Nutrition Rancher's Forum) 36 Plant-Animal Interactions 201 Outstanding Rangeland 37 Soil Effects Management Subject Matter Topic Codes: Abstract Format- SRM Annual Meeting, 1. Author(s) (Author's Last Name, First MI; separate multiple authors with a semicolon) 2. Subject Matter Topic Codes: First Choice, Second Choice (separated by comma) 3. Presentation Preference: Traditional, Poster 4. Institution: 5. Address: (separate address elements with commas) 6. Phone Number, Fax Number, Email Address: (separate by comma, enter N/A if not available) 7. SRM Membership of Contact Author: Member, Student, Non-member 8. Who will present the paper? (Presenting author must be a paid registrant at the annual meeting.) 9. Graduate Student Competition Category: Masters, Ph.D., N/A 10. Presentation Preference: Traditional, Poster 11. Title/Author information 12. Abstract 13. Special symbols (see previous instructions) EXAMPLE ABSTRACT SUBMISSION (Remember to include the numbers): 1. Pfister, James A. 2. 36 3. Traditional 4. USDA-ARS Poisonous Plant Research Lab 5. 1150 E. 1400 N., Logan, UT 84341 6. (435) 752-2941, (435) 752-2943, email@example.com 7. Member 8. James A. Pfister 9. N/A 10. CATTLE CONSUMPTION OF PONDEROSA PINE NEEDLES IN THE BLACK HILLS. James A. Pfister, USDA-ARS Poisonous Plant Research Lab, Logan, UT 84341. 11. Consumption of ponderosa pine needles by pregnant cattle often causes abortions, and the Black Hills region has a history of serious abortion problems from pine needles. The objectives of these studies were to (1) determine the amount of pine needles eaten by grazing and pen-fed cattle, and relate consumption to weather variables; (2) determine if pine needle temperature (degrees C) influenced acceptability to penned cows. Trial 1 was conducted from December 1991 to February 1992 about 20km west of Pringle, South Dakota, using 8 mature pregnant cows. The winter of 1991-1992 was mild, and cattle averaged < 0.5% of their bites as pine needles. Trial 2 was conducted in the same location from January to March 1993. Six pregnant cows were penned individually, and offered 1 kg/day of fresh pine needles. Six open cows grazed a pine tree infested pasture. Normal winter weather prevailed, and grazing cattle consumed 20% of bites as pine needles. Cattle selected primarily green pine needles as consumption increased, particularly from small (< 2m) trees. Pen-fed cows ate 438 g/day of nee- dies, but consumption was not related to weather. No abortions occurred. In 2 pen trials using heated and frozen needles, cattle showed no clear preferences. Weather is a major factor influencing consumption of needles by grazing cattle, but needle temperature alone may not be important.
Call for Special Sessions/Symposia Annual Meeting Society For Range Management The goal of symposia, workshops, and forums are to provide information in formats not appropriate to the Concurrent Sessions normally used at SRM Annual Meetings. We offer the following as guidelines in developing your event. In recent years, many of the symposia held at the SRM Annual Meeting have been held in the same format as the Concurrent Sessions. No written record (proceedings or summary) have been developed to provide the information beyond the event, thus limiting the effectiveness of the event. In an effort to provide a better format for critical and timely delivery of information or to better define direction and trends in specialized areas, we are requiring certain guidelines be followed in developing your event. Abstracts will be required of all events except the Workshop format which is optional. We will use the following event guidelines: Concurrent Session-T he normal format that has timed presentations that are made up of volunteered papers from the membership or otherwise. This format would not allow for audience participation unless time is available after a presentation. Specialized Concurrent Session-A set of presentations following the regular concurrent session format covering a specific, narrow topic. This format would not allow for audience participation unless time is available after a presentation or made available as a part of the program. Symposium1-A set of presentations covering a distinct topic with discussion periods included for audience participation. A published proceedings or summary of presentations will be provided (preferably at the symposium) to convey the information beyond the event. Forum2-A set of presentations covering a distinct topic with discussion periods included for audience participation. No written record of the event is planned. Workshop3-A meeting featuring presentations designed to update or educate a specific group for better understanding of a topic, training, or to gain certification or credit on a topic. The participants would reasonably be expected to stay in the workshop and not participate in other events. Please follow these guidelines in planning your event. A well-planned program will provide a quality event that always does more than is expected. Complete the form on reverse and mail, fax, or email (in WordPerfect 6 or MS- Word formats) to: Phone: Fax: Email: 1May include one or more additional organizations or agencies that will partner in developing, promoting, and conducting the event. 2May be printed or CD. 3May be sponsored by any organization or agency that partners with SRM without SRM being involved (Forest Service, NRCS, BLM, etc.). Request for Special Sessions/Symposia Society for Range Management Annual Meeting The Planning Committee invites proposals for the Annual Meeting to be presented . Please use the form below or supply the same information. See instructions on reverse. Check one: q Symposium q Workshop q Forum Length (hours): q Specialized Concurrent Session q 4 q 6 q 8 Title of Event: Objective: Organizer:Name:Title: Phone:Fax:Email: Published record?q Proceedingsq Summary Partner Organization(s): (List with contacts) Deadlines: Proposal submission: Notification of acceptance: Abstracts & final program: Audio/Visual Equipment Needs:
WHY NOT AN EXCELLENT SRM ORAL PRESENTATION The Quality Depends on You! It is an honor to present a paper at Society meetings. The audience expects quality presentations from speakers. Unfortunately, many of us in technical areas are not educated in making concise, effective presentations. We tend to emphasize technical accuracy and detail over the effective presentation of our information. The audience's opinion of you and your institution depends on both the content and the presentation of your paper. The following suggestions provide information that will aid you in slide preparation and presentation. Slide Presentations 1. Convey only one main idea per slide. 2. Express ideas first pictorially in illustrations, cartoons, photos, or diagrams. 3. Graphs, charts, or diagrams are preferable over tables and words for understanding complicated data. 4. If words are necessary, use concise phrases with abbreviated symbols instead of sentences. In a 15-minute talk a good general rule is to plan to present 4 to 5 points. 5. Instead of one complex slide, make several simplified slides with a conclusion slide describing the over-all concept. 6. General interest in your talk by: a) Using slides with contrasting colors. b) Minimize clutter. If you introduce a slide by saying, "You may not be able to read this, but&," please, do not show it. Get another slide. 7. An excellent brochure entitled "Effective Lecture Slides" is available from Kodak, Pamphlet No.S-22, Photo Information, Department 84', Rochester, NY 14650 or phone Ed. Division (716)724-4000 for further information. 8. Several rehearsals should insure a smooth presentation and made sure the 15-minute time limit is easy to observe. The Society always provides preparation/practice rooms. 9. Allow time for questions at the end of your presentation, and please restate the question before answering. REMEMBER TALK TO THE AUDIENCE NOT THE SCREEN!!! COBBLED UP SLIDES OR OVERHEADS ARE NOT EFFECTIVE.
GUDELINES FOR POSTER DESIGN AND PREPARATION Please consider the following points when planning and preparing your poster. 1. Keep it simple; stick to key points and essential information, use a minimum of text. 2. Make it self-explanatory; there will be time when poster is on display without you present, so be sure it tells a logical, coherent story. Remember, excessive detail hurts rather than helps in this regard; interested viewers can ask you about particulars during the formal session. 3. Make our poster easy to read. Large lettering, bold, but simple figures, and a clear, easy-to-follow layout are essential. The following guidelines offer some practical suggestions for achieving a well-presented poster. Contents Your poster should include the following: · Title, followed by name and affiliation of the author(s) · Introduction - state the problem or area of investigation · Purpose - what you investigated and why you are presenting this information · Methods - lab techniques, experimental design, sampling method, etc. · Results - graphs, photos, artwork, etc. · Conclusion (Always last) - list finding, summary, interpretation, and implications Legibility and Readability 1) Title and Headings: · Reserve the top 4 inches of your poster for the title, author's name(s), and affiliation(s). · Use letters about 1 inch high (ALL CAPS) for the title. · Use letters about ½ to 2/3 inches high for authors and affiliations. · Use letters about 3/8 to 5/8 inches high for headings. 2) Text · All text should be legible from 5 feet away. This means a minimum letter size of 3/16 to ¼ inches for all text, including tables, figure captions, and labels. · Make text upper and lower case. · Use a sans serif typeface (e.g. Megaron, Helvetica, Letter Gothic); they are easier to read and look better. · Use all caps, bold or italic lettering to highlight paragraphs. · Keep adequate "white" space around statements for easier reading. · Remember!! Stick to key points and essential information. · Keep text to a minimum. 3) Figures, Tables, and Photographs: · Figures can be understood much more easily and quickly than tables; convert all tables to figures if possible. · Keep figures simple. Use bold lines and large symbols for easy reading from a distance. Make lines at least 0/8 mm wide, preferably larger (drawing pen sizes 3-7 make lines ranging from about 0.8 to 2 mm wide). Symbols should be at least 3 mm in diameter. · Each figure should be accompanied by a short line of interpretation that summarized the "take-home" message of the figure. · Photographs should be clear, and show what they are intended to show. If they don't, consider artwork instead. · If you must use a table, keep it simple - just a few row and columns. · Stick to a minimum of 3/15 to ¼ inch lettering in all tables, figure captions, and labels. Layout and Organization · Poster size will be 4x8 feet. Reserve the top 4 inches of our poster for the title, author's name(s), and affiliation(s). · An 8-foot wide poster can accommodate 6 columns 12 to 14 inches wide, or 8 columns of 10 to 11 inches wide. Height of individual panels (e.g. figures, sections of text, etc) do not need to be uniform in size however, keeping column widths the same size will result in a more pleasing layout. · Your poster should start with the introduction in the upper left corner and end with the conclusion in the lower right corner. · Try to avoid using large paragraphs or blocks of text anywhere on your poster. Separate, individual statements are much easier to read. · Do not crowd your poster. Leave space (or colored borders) around individual panels. Be generous with "white" space around text within panels. Production Methods for titles Heading, and Text Methods vary widely in cost, availability, and time required, Here are some suggestions: · Typesetting produces very high quality results, but is probably the most expensive approach. Smaller type can be used, and then enlarged photographically or by photocopying. · Many computers are equipped with plotters and can produce lettering of appropriate size and quality. Some high-quality printers may also give good results. But pay attention to letter darkness and heaviness as well as size; printer output may be light, and plotter lines tend to be narrow. · Kroytype machines, which produce various sizes of lettering on clear, adhesive tape, are good for making titles and headings, but not too feasible for large amounts of text. Titles probably have to be enlarged photographically or by photocopying. · Press-on lettering can also be used for titles and headings, but extra care is required to achieve proper letter spacing and alignment. · If all else fails, you can produce adequate text by using a quality typewriter if you have access to some type of enlargement capabilities (either photographic or photocopy). Always use a new carbon film ribbon and if possible, a bold or multiple strike option. Use of Color · Color can be used to help organize your poster and make it easier to read as well as more attractive. · A backing of colored paper for each panel on the poster (extending about ½ inch beyond each edge) is an inexpensive and attractive way to highlight material. · Different colors of backing paper or colored bars down the margin(s) can be used for material in different sections (e.g. methods, results, etc.) to help organize the poster. · Colored tape or yarn stretched between pins and be used at a "pointer" to connect sections of text with key points of figures. · Colored lines or stripes of tape between columns or rows can help guide the viewer through the poster in the proper sequence. Poster Assembly Poster can be either mounted or unmounted 1) Mounted - This gives a neater, more professional look. When mounted, use a lightweight board approximately 1/16 inch thick. A 10" x 12" panel will fit comfortably in most briefcases. The title can be cut in 2 or 3 pieces, or scored and folded. You can also mount your whole poster on one full-size foamcore or poster board backing, if you can conveniently transport it to the meeting. 2) Unmounted - This is lighter, and panels can be rolled up; a reverse roll will usually fix the curl. Be prepared to assemble and hang the poster yourself. We will be using boards covered with carpet, therefore, you will need an adequate supply of "Hook" tape (Velcro type). Electricity will be available if necessary, but you should bring your own extension cord (at least 25 feet) All poster boards will be numbered. Each participant will be assigned a poster location when they check in to set up the poster.
Guidelines for authors preparing paper 1. Paper Typing and style guides: All papers should be sent to the Scientific Committee (firstname.lastname@example.org) in digital form. All text should be singlespaced unless otherwise stated herein. Left and right justified typing is preferred. A4 size paper with the margin of top 25 mm, bottom 25 mm, left 20 mm and right 20mm should be used. Preparation in electronic form: The authors are requested to provide their papers in MS Word (.doc) format. Do not apply page numbering. Length and font: All offered papers submitted electronically are limited to a size of no more than one single-spaced pages (A4 size), invited one no more than six single-spaced pages, and plenary paper no more than eight single-spaced pages in the printed version of the proceedings, including key points, figures, tables and references. Times New Roman with a size of 10 points is to be used. 2. Title and key words block Title: The title should appear centered in bold letters without underlining, near the top of the first page of the paper. The font type Times New Roman with a size of 12 points is to be used. Use more than one line if you wish, but always use single-spacing. After one blank line, type the author (s) name(s), affiliation, mailing address, e-mail of corresponding author In upper and lower case letters centered under the title. In the case of multi-authorship, group them by organization as shown in the title of these Guidelines. Key words: For offered papers: Leave one blank line under the Title. Type "Key words:" flush left in bold capital letters, followed by less than 5 key words For invited or plenary papers: Leave one blank line under Title. Type "Key points" flush left in bold. Start now with a concise Key points (limited to 150 words) which presents briefly the content and very importantly, the news and results of the paper in words understandable also to nonspecialists. Type text single-spaced. Leave one blank lines under the Key points. Type "Key words:" flush left in bold, followed by less than 5 key words 3. Main body of text The main body should have Introduction, Materials & Methods, Results & Discussion, Conclusions, References sections. Type text single-spaced, with one blank line between paragraphs, and the following headings. Start paragraphs flush with the left margin. 3.1 Headings Major headings: Major headings or section headings are flush left in bold without underlining and followed by a single line space Subheadings: Type subheadings flush with the left margin with a bold upper case initial letter and lower case letters. Subheadings are on a separate line between two single blank lines. 3.2 Footnotes Avoid footnotes, but if you need them, mark footnotes in the text with an asterisk (*); use a double asterisk (**) for a second footnote on the same page. Place footnotes at the bottom of the page, separated from the text above it by a horizontal line. 3.3 Illustrations Tables: All tables should be produced directly within the text. Each table should have a number and a caption. Figures: All figures must be in digital form in the appropriate location in the document. Placement: Tables and Figures must be placed in the appropriate location in the document, as close as practicable to the reference of the figure 13 International Grassland Congress & International Rangeland Congress in the text. While figures and tables are usually aligned horizontally on the page, large figures and tables sometimes need to be turned on their sides. If you must turn a figure or table sideways, please be sure that the top is always on the left-hand side of the page. Captions: All captions should be typed in upper and lower case letters, centered directly beneath the illustration. Use single spacing if they use more than one line. All captions are to be numbered consecutively, e.g. Fig. 1, Fig. 2, Table 1, Table 2 Copyright: If your article contains any copyrighted illustrations or imagery, please include a statement of copyright such as: (c) SPOT Image Copyright 19xx (fill in year), CNES. It is the author's responsibility to obtain any necessary copyright permission. The copyright of your article remains with you. 3.4 Equations, symbols and units Equations: Equations should be numbered consecutively throughout the paper. The equation number is enclosed in parentheses and placed flush right. Leave one blank line before and after equations. E.g (1) Where c is focal length, x, y are image coordinates, X0, Y0, Z0 are coordinates of projection center, X', Y', Z' are object coordinates in ground coordinate system. Symbols and units: Use the SI (Systeme Internationale) Units and symbols. Unusual characters or symbols should be explained in a list of nomenclature. 3.5 References and/or selected bibliography References should enable a librarian to supply the quoted paper/book to the reader. References should be cited in the text, thus (Smith, 1987b; Kawamura et al., 2000), and listed in alphabetical order in the reference section, leaving a blank line between references. The following arrangements should be used: References from Journals: Stanford, G., Smith, S.J., 1972.Nitrogen mineralization potential of soil. Science Society America Journal 36, 465-472. Kawamura, K., Akiyama,T., Watanabe,O., 2000. Estimation of aboveground biomass in Xilingol steppe using NOAA/NDVI. Grassland Science 49(1): 1-9. Names of journals can be abbreviated according to the "International List of Periodical Title Word Abbreviations". In case of doubt, write names in full. References from Books: Bogdan, A.V., 1977.Tropical Pasture and Fodder Plants. London: Longman,. 205- 212. Robson, M. J., Sheehy, J. E., 1981. Leaf area and light interception . In: Hodgson J, Baker R D, Davies A, et al. Sward Measurement Handbook. Berkshire: British Grassland Society, 115-139. References from Other Literature: Smith, J., 1987.Economic printing of color orthophotos. Arlington, VA, USA: Report KRL-01234, Kennedy Research Laboratories. Smith, J., 2000.Remote sensing to predict volcano out bursts. In: The International Archives of the Photogrammetry, Remote Sensing and Spatial Information Sciences Kyoto, Japan: Vol. XXVII, Part B1, , 456-469. References from websites: Moons, T., 1999.Report on the Joint ISPRS Commission III/IV Workshop "3D Reconstruction and Modelling of Topographic Objects", Stuttgart, Germany[EB/OL]. http://www.radig.informatik.tu-muenchen.de/ISPRS/WG-III4-IV2- Report.html.
APPENDIX 01 – SUMMARY
Total Income EXPENSE Cost Proposed Proposed Center Description Revenue Expenses Net ADM Administration FIN Finance HST Host Activities LOC Local Arrangements PRO Program PUB Publicity SPO Sponsorship STU Student Activities TRA Trade Show Total Expense Net Annual Income (Loss)
APPENDIX O2 – ADMISTRATION
Income Actual Proposed as of (date) Sponsorship Total Income Expense Administrative - Office Expenses Postage & Shipping Telephone & Fax Other Misc Other Administrative Expenses Gratuities Pre-Conference Planning Planning Committee Post-Conference Dinner SRM Office Equipment & Services Computers/Printers Copy Machine Internet Service Travel Expenses Staff Travel to Meeting Meeting Coordinator Pre-Conference Planning Other Misc Expenses Sponsorship Postage Telephone TOTAL EXPENSE Net Annual Income(Loss)
APPENDIX O3 – FINANCE
Income Actual Proposed as of (date) Seed Money from HQ Interest from AM Checking Account Total Income Expense Bank Charges/Fees Contingency Fund Office Expenses Postage Copying Supplies Reimbursement of Seed Money Total Expense Net Annual Income(Loss)
APPENDIX O4 – SPONSORSHIP
Income Actual Proposed as of (date) Copper Bronze Silver Gold Platinum Diamond Total Income Expense Complimentary Booth w/Sponsorship Complimentary Registration w/Sponsorship Special Signage Office Expenses Printing Postage Supplies Telephone/Fax Total Expense Net Annual Income(Loss) Appendix O5 - Local Arrangements Income Actual Proposed as of (date) Registration Fees SRM Member Reg/Life - Early SRM Member Reg/Life - Regular SRM Emeritus Member - Early SRM Emeritus Member - Regular Spouse/Guest - Early Spouse/Guest - Regular Non-Member - Early Non-Member - Regular Day-Only Total Income $0 Expense Complimentary Registrations Affiliated Organizations Invited Speakers/Guests Staff Volunteers Equipment Rental - Registration Desk Server (1) Computer Workstations (4) Printers (4) APPENDIX O5 - LOCAL ARRANGEMENTS High-speed Internet Connection Registration Other Computer Network Technician Credit Card Processing Fees Clerical Services-Data Entry Postage Registration - Promotions Lapel Pins Tote Bags Registration Supplies Badge Holders/Lanyards Badge Stock/Designator Ribbons Special Designation Ribbons Misc Supplies Phone-Credit Card Machines Miscellaneous Equipment Rental Computers (4) Printers (4) Photocopier Copies Radio/Cell Phones Scanner Office Postage Copying Security Signs Phone Misc Total Expense Net Annual Income(Loss)
APPENDIX O6 – HOST ACTIVITIES
Income Actual (Build in 20% profit over cost) Proposed as of (date) Grand Opening Event Tour Registration Fees Technical Tour #1 Technical Tour #2 Technical Tour #3 Companion Tour #1 Companion Tour #2 Companion Tour #3 Banquet Fees Breakfast/Luncheon Fees Professional Issues Past Presidents/Charter Members Total Income $0 Expense Technical Tour #1 Bus Transportation Meals/Refreshments Technical Tour #2 Bus Transportation Meals/Refreshments Technical Tour #2 Bus Transportation Meals/Refreshments Companion Tour #1 Bus Transportation Meals/Refreshments Admission Fees Companion Tour #2 Bus Transportation Meals/Refreshments Admission Fees Companion Tour #3 Bus Transportation Meals/Refreshments Admission Fees Dance Entertainment Dance Floor Cash Bar President's Reception Cash Bar Banquet Meal Cost/Gratuity Table Decorations Complimentary Meals Entertainment Breakfast/Luncheons Professional Issues Past Presidents/Charter Members President's Spouse Tea Hospitality
APPENDIX O6 – HOST ACTIVITIES
Batteries Misc Total Expense $0 Net Annual Income(Loss) $0 Appendix O7 - Student Activities Income Proposed as of (date) Registration Fees Student Member - Early Student Member - Regular Student Non-Member - Early Student Non-Member - Regular Student Conclave Luncheon Registration Fees - Student Registration Fees - Non-Student Total Income $0 Expense Student Conclave Food Service Business Meeting Refreshments/Gratuity Contest Grading Refreshments/Gratuity Luncheon Meal Cost/Gratuity Tapping the Top Refreshments/Gratuity Tour Bus Transportation Meals/Refreshments High School Youth Forum (HSFY) Food Service Business Meeting Refreshments/Gratuity Professional Interaction Dinner/Gratuity Social Refreshments/Gratuity Tour Bus Transportation Meals/Refreshments Other Expenditures Awards Poster Boards for Employment Office Misc Total Expense $0 Net Annual Income(Loss) $0 Appendix O8 - Program Income Actual (Build in 20% profit over cost) Proposed as of (date) Program Advertising Abstracts Advertising Total Income Expense Program/Abstracts Abstract Submission Services Set-up/Printing Searchable CD Other Expenses Poster Boards (40) Numbers for Poster Boards Plenary Session Room Set
APPENDIX O8 – PROGRAM
A/V Equipment Speakers Honorarium/Travel Expenses Office Postage Misc Total Expense Net Annual Income(Loss) Appendix O9 - Trade Show Actual Income Proposed as of (date) Exhibits Commercial Member Booth Commercial Non-Member Booth Additional Booth Government/Non-Profit Booth Non-Profit Booth Range Club Booth Additional Range Club Booth Sponsorship 1/4 Coffee Break 1/2 Coffee Break Full Coffee Break Trade Show Mixer Expense Exhibits Booth Setup (pipe/drape/carpet/signage) Supplemental Pipe/Drape/Carpet/Signage Complimentary Booths Trade Show Mixer Refreshments/Gratuity Entertainment Refreshment Breaks SRM Silent Auction Security Security Services On-site EMS
APPENDIX O9 – TRADE SHOW
Net Annual Income(Loss) Appendix O10 - Publicity Actual Income Proposed as of (date) Pre-Convention TBN Advertising Daily TBN Advertising Total Income Expense Pre-Conference Publicity/Advertising Planning Committee Apparel (shirts/hats) Logo & Theme Artwork Promotions Banners Booth Rental Brochures/Post Cards Postage Pre-Convention TBN Printing Postage Daily TBN Printing Photography Computer/Printer Rental Fax/Copy Machine
APPENDIX O10 – PUBLICITY
Rangelands Articles Publication (1st 12 pages @ no charge) Total Expense Net Annual Income(Loss)
Pay to the order of: Description of Service/Item: Expected Date of Purchase/Due Date: Budget Cost Center: Total Cost/Reimbursement: Signature of Requestor Date APPROVED BY: or Finance Committee Chair Planning Committee Chair FOR SRM OFFICE USE ONLY Payment Date: Check No.
Contributions to the 2008 International Grassland Congress/ International Rangeland Congress in Hohhot, Inner Mongolia Should be Sent To: Mountain States Bank 1635 E. Colfax Ave. Denver, CO 80218 Phone 303 - 388 - 3641 ATTN: Society for Range Management Accounts Routing Number 102000937 Account Number 8055444
Washington, D.C. Fundraising IGC/IRC - 2006 Contacts Made as of October 23, 2006 (* Denotes principal contact of O'Rourke in generating letters/contacts) U.S. Department of Agriculture Mike Johanns, Secretary of Agriculture Susan Owens, Dir. Foreign Ag Serv, Res & Scient Exc Div (202-690-4872) Mark Rey, Under Secretary for Natural Resources and the Environment (Yvette - (202-720-7173, FAX 202-720-0623) Bruce Knight, Chief, NRCS * Larry Clark,Dep Chief Science & Technology (202-720-4630) * Dennis Thompson,Nat Range/Grazing Ecol (202-720-5010) Pat Shaver (503-273-2407) Dale Bosworth, Chief, USFS Joel Holtrop,Dep. Chief Nat For Systems (202-205-1523) *Janette Kaiser, Nat. Range Leader (202-205-1185) Anne Bartuska, Research Leader (202-205-1665) Dr. Chuck Lambert, Under Secretary for Marketing and Regulatory Programs Jeremy Stump, Act Dep Under Sec (202-720-4256) Dr. Ron DeHaven, Administrator, APHIS (202-720-3668) Rick Dunkle, Assoc Admin. John Payne, Asst Ep Admin (202-720-5601, FAX 202-690-0472, john.h.payne @usda.gov, (Chauncey Robertson) Paul Eggert, Assoc. Dep Admin (202-720-4441) Kelly Porter, Intl Programs Osama El-Lissy, Director Invasive Species and Pest Management *Alan Tasker, National Noxious Weed Program Manager (301-734-5708) Dr. Gale Buchanan, Under Secretary for Research, Education and Economics Merle Pierson, Acting Under Secretary for Research, Education & Economics Edward B. Knipling, Administrator, ARS -202-720-3656 (Kathy Lonaberger) Antoinette Betschart, Assoc Admin (202-720-3658) Pai-Yei Whung, Director Office of International Research Programs (301`- 504-4545) * Ev Byington, National Prog. Leader,Rangeland,Pasture,Forage (301-504- 4625) Colien Hefferan, Administrator, CSREES (202-720-4423) *Dan Kugler,Dep Admin,Natural Resources and Environment (202-401-4555) Bruce Menzel, Nat Prog Leader, Rangelands (202-401-5016) Bill Hoffman, Homeland Security Lead (202-401-1112) *Jim Dobrowolksi U.S. Department of Interior Dirk Kempthorne, Secretary of Interior (202-208-3100) Lynn Scarlett, Acting Secretary of Interior (202-208-3100) Tom Weimer, Assistant Secretary, Policy, Management and Budget Acting Assistant Secretary, Indian Affairs Pat Ragsdale, Director, BIA Arch Wells, Director of Trust Services Jeff Loman, Chief, Division of Natural Resources (202-703-8295) *James Orwin, Soils/Acting as Range representative (202-208-6464) Mark Limbaugh, Assistant Secretary, Water and Science Dr. P. Patrick Leahy, Acting Director, U.S. Geological Survey *Jack Waide, Prog. Cord., Terres.,Freshwater & Marine Ecosys (703-648-4053) Susan Haseltine, Associate Director for Biology Dr. Robert C. Szaro, Chief Scientist for Biology (703-648-4048) Paul Dresler, Program Coordinator, Status and Trends Program *Dave Pyke (541-750-7334) Johnnie Burton, Acting Assistant Secretary, Lands and Mineral Management Kathleen Clarke, Director, BLM (202-208-3801-Lynn Cook) Ed Shepard, Assistant Director, Renewable Resources and Planning *Jeff Rawson, Act. Dep.Asst.Dir (202-208-4896) Rob Roudabush, Acting Div. Chief, Rangeland Resources Division Jim Hughes, Deputy Director for Policy *Bob Bolton, Senior Rangeland Management Specialist (202-452-7792) Matthew J. Hogan, Acting Assistant Secretary, Fish, Wildlife and Parks H. Dale Hall, Director, U.S. Fish and Wildlife Service Elizabeth Stevens, Assistant Director, External Affairs Steven Kohl, Div International Conservation (703-358-1762) *Phil Million, Chief, Div Conservation Partnerships (703-358-2521) *Lory Peramore , Div Conservation Partnerships (703-358-2541) U.S. Environmental Protection Agency Stephen L. Johnson, Administrator (202-564-1530) *Jon Scholl, National Agriculture Leader (202-564-7719) *Tom Wirth, Climate Change Division (202-343-9313) U.S. Agency for International Development *Joyce Turk *Scott Christiansen, Senior Agricultural Development Officer (202-712-4584) *Dan Miller Roger Bloom The H. John Heinz III Center for Science, Economics and the Environment Thomas E. Lovejoy, President Anthony C. Janetos, Vice President (202-737-6307) *Robin O'Malley, Director, Environmental Reporting Program (202-737-6307) Ecological Society of America *Katherine S. McCarter, Executive Director (202-833-8773) Nadine Lymn, Dir Public Affairs (202-833-8773 ext 205) *Justin Derner, Rangeland Ecology Section Chair (307-772-2433, ext. 113) Cluff Duke, Dir Sci Programs (202-833-8773, ext 202) International Association of Fish and Wildlife Agencies *John Baughman, Executive Vice President (202-624-7890) baughman@ fishwildlife.org replaced by Matt Hogan Sept 2006 Donald MacLauchlan, Intl Res Dir (202-624-3600) Jennifer Mock, Dir Public Affairs (202-624-7890) Amber Pairis, Science Research Liaison Wildlife Management Institute Steve Williams, President (202-371-1808 ext 25) Dick McCabe, EVP (202-371-1808 ext 24) Len Carpenter, Western Region Representative, Ft. Collins, CO (970-223-1099) The Nature Conservancy Louise Milkman (703-841-7426) *Susan Hicks (703-841-5336) *Julie Falkner (703-841-7425, 703-731-3891 cell) Gary Kania, Senior Advisor, Fish and Wildlife Services (703-841-7426)-Left TNC Mike Powelson, Director Agency Relations, NW Division (503-230-1221) Bruce Runnels, Conservation Regional Director, Rocky Mtn. (970-484-2886) Joni Ward, Director of Research Programs (307-332-2971) *Bob Unnasch, Sr. Cons. Sci, Glob. Cons. Approach Team(208-343-8826 WW Ext2) The World Bank *Chris Finch (202-458-2348) Jimmy Smith (202-458-7373) U.S. Department of Defense Peter Boice, ODUSD (IE) (703-604-0524) *Tommy Wright (301-904-9450) since moved to U.S. Forest Service U.S. Department of Homeland Security (O'Rourke awaiting contact information from Jason Campbell) GLCI - Grazing Lands Conservation Initiative John Peterson - (703-455-4387-home: 703-455-6886 office) National Academy of Sciences - Agriculture and Natural Resources Robin Schoen - (202-334-2236) National Science Foundation - Division of Environmental Biology Penelope Firth, Director - (703-292-8480) Society for Conservation Biology Alan Thornhill, Executive Director - 703-276-2384
Mark Rey, Under Secretary Natural Resources and the EnvironmentUSDA - NRE1400 Independence AveJamie L. Whitten Bldg. Room 217EWashington, DC 20250 Larry ClarkDeputy Chief Science and Technology USDA - NRCSSouth Ag Building - Room 5006-SBox 2890Washington, DC 20013-2890 Bruce Knight, ChiefNatural Resources Conservation ServiceUSDA-NRCS1400 Independence AveSouth Ag Bldg. Room 5105 A-SWashington, DC 20013 Pat ShaverUSDA-NRCS1201 NE Lloyd Blvd- Suite 1000Portland, OR 97232 - 1202 Dennis ThompsonUSDA-NRCSNational Range and Grazing Lands Ecologist1400 Independence Ave.South Ag Bldg - Room 6152Washington, DC 20013. Joel Holtrop, Deputy ChiefU.S. Forest Service1400 Independence Ave, SWMail Stop 1106Washington, DC 20250 U.S. Forest Service, CDale Bosworth201 14th Street, SWMail Stop 1144Washington, DC 20024 - 1144 Ann BartuskaUSDA - FS201 14th St. SW - Room NWWashington, DC 20250 Janette KaiserDirector, Forest and RangelandsU.S. Forest Service201 14th Street, SW - 3NWWashington, DC 20250 Jeremy StumpActing Deputy Under SecretaryUSDA1400 Independence Ave. SWWashington, DC 20250 Dr. Chuck Lambert, UndersecretaryUSDA1400 Independence Ave. SW Room 228W Washington, DC 20250 Rick DunkleUSDA - APHIS - PPQ1400 Independence Ave SW Room 302E Washington, DC 20250 Dr. Ron DeHaven, AdministratorUSDA - APHIS1400 Independence Ave, SW Room 312E Washington, DC 20250 John PayneAssistant Deputy AdministratorUSDA - APHIS - PPQ1400 Independence Ave, SWRoom 302EWashington, DC 20250 Kelly PorterUSDA - APHIS1400 Independence Ave, SWRoom 228WWashington, DC 20250 Osama El-LissyDirector Invasive Species and Pest ManagementUSDA-APHIS-PPQ4700 River Road - Unit 160Riverdale, MD 20737 Paul EggertAssociate Deputy AdministratorUSDA - APHIS14th and Independence Ave, SWJ.L. Whitten Federal Building Room 302E Washington, DC 20250 Dr. Gale Buchanan, Under SecretaryUSDAJ. L. Whitten Federal BuildingRoom 214W1400 Independence Ave SWWashington, DC 20250 Alan TaskerNational Noxious Weed Program ManagerUSDA - APHIS - PPQ4700 River Road - Unit 147Riverdale, MD 20737 Edward B. Knipling, AdministratorARS - USDAJ.L. Whitten Federal Building14th and Independence Ave SWWashington, DC 20250 Merle Pierson, Acting Under SecretaryUSDAJ.L. Whitten Federal Building 1400 Independence Ave SWWashington, DC 20250 Pai - Yei WhungDirector, Office of International Research ProgramsUSDA - ARS5601 Sunnyside AveGWCC - BLTSVLBeltsville, MD 20705 Antoinette BetschartAssociate AdministratorUSDA - ARSJ.L. Whitten Federal BuildingRoom 302E1400 Independence Ave, SWWashington, DC 20250 Colien Hefferan, AdministratorUSDA - CSREESJ.L. Whitten Federal BuildingRoom 305A1400 Independence Ave, SWMS 2201Washington, DC 20250 - 2201 Evert ByingtonNational Program Leader - Rangeland, Pasture, ForagesNatural Resources and Sustainable Agricultural Systems5601 Sunnyside Ave-.Room 4- 2278Beltsville, MD 20705 - 5140 Dan Kugler, Deputy AdministratorNatural Resources and EnvironmentUSDA - CSREES1400 Independence Ave, SWWashington, DC 20250 - 2210 Jim DobrowolskiNational Program Leader, RangelandsUSDA - CSREES3212 Waterfront CenterWashington, DC 20250 Bill HoffmanNational Program Leader, Plant and Animal SystemsUSDA - CSREES2424 Waterfront CenterWashington, DC 20250 Anthony Janetos, Vice PresidentH. John Heinz III Center for Science, Economics and the Environment1001 Pennsylvania Ave, NWSuite 735 SouthWashington, DC 20004 Katherine S. McCarterExecutive DirectorEcological Society of America1707 H. Street, NW - Suite 400Washington, DC 20006 Robin O'Malley, Program DirectorH. John Heinz III Center for Science, Economics and the Environment1001 Pennsylvania Ave, NWSuite 735 SouthWashington, DC 20004 Matt HoganExecutive Vice PresidentAssociation of Fish and Wildlife Agencies444 North Capitol St, NW Suite 725Washington, DC 20001 Nadine LymnDirector of Public AffairsEcological Society of America1707 H. Street, NW - Suite 400Washington, DC 20006 Jennifer MockAgriculture Conservation Policy AnalystAssociation of Fish and Wildlife Agencies444 North Capitol St. NWSuite 725Washington, DC 20001 Donald MacLauchlanInternational Resource DirectorAssociation of Fish and Wildlife Agencies444 North Capitol St, NWSuite 725Washington, DC 20001 Len Carpenter4015 Cheney DriveFt. Collins, CO 80526 - 5332 Steven Williams, PresidentWildlife Management Institute1146 19th Street NWSuite 700Washington, DC 20036 Louis MilkmanTNC4245 N. Fairfax Drive - Suite 100Arlington, VA 22203 Susan Owens, DirectorForeign Agriculture ServiceResearch and Scientific Exchange Division1400 Independence Ave, SWSouth Ag Building Room 3229Washington, DC 20250 - 1084 Mike PowelsonTNC821 Se 14th AvePortland, OR 97214 Susan HicksTNC4245 N. Fairfax Drive - Suite 100Arlington, VA 22203 Joni WoodTNC258 Main Street - No. 200Lander, WY 82520 Bruce RunnelsTNC117 East Mountain Ave - Suite 201Ft. Collins, CO 80524 Bob UnnaschTNC1109 Main Street, Suite 333Boise ID 83702 Rob RoudabushBLM1849 C. Street NWMS - LS - 201Washington, DC 20240 Ed ShepardBLM1849 C. Street, NWMS - LS - 201Washington, DC 20240 Bob Bolton BLM1849 C. Street, NWMS - LS - 201Washington, DC 20240 Jim HughesBLM1849 C. Street, NWMS - LS - 201Washington, DC 20240 Dr. P. Patrick LeahyActing Director, USGS12201 Sunrise Valley Drive, MS 301Reston, VA 20192 Dr. Robert C. SzaroChief Scientist for BiologyUSGS12201 Sunrise Valley Drive, MS300Reston VA 20192 Susan HaseltineUSGS12201 Sunrise Valley Drive,MS300Reston, VA 20192 Jack Waide, Program CoordinatorTerrestrial, Freshwater and Marine Ecosystem ProgramUSGS - Biological Resources Discipline12201 Sunrise Valley Drive,MS301Reston, VA 20192 Dave PykeUSGS, Forest and Rangeland Ecosystems Science Center3200 SW Jefferson WayCorvallis OR 97331 Paul DreslerUSGS12201 Sunrise Valley Drive,MS301Reston, VA 20192 Chris FinchThe World Bank1818 H. Street, NWMC - 9 - 909Washington, DC 20433 Scott ChristiansenSenior Agricultural Development OfficerUSAID/ANE/TS/ENV (AG)1300 Pennsylvania Ave, NWWashington, DC 20523 - 4900 Tom WirthUS EPAClimate Change Division1310 L. St., NW (MC 6207J)Washington, DC 20005 Jon SchollCounselor to the AdministratorEPA1200 Pennsylvania Ave NW, Suite 2145ARN MC 1101AWashington, DC 20460 Peter BoiceDoD Conservation Team LeaderODUSD (I&E)CO1225 South Clark StreetSuite 1500Arlington, VA 22202-4336 Bob DrakeNational GLCI ChairP.O. Box 188Davis, OK 73030 John PetersonGLCI Volunteer and Conference Manager9304 Lundy CourtBurke, VA 22015- 3431 Alan ThornhillExecutive DirectorSociety for Conservation Biology4245 N. Fairfax DriveSuite 400Arlington, VA 22203-1651 Robin SchoenDirectorBoard on Agriculture and Natural ResourcesNational Research Council (Keck 686)500 Fifth Street, NWWashington, DC 20001 William Y.B. ChangU.S. National Science FoundationBeijing OfficeRoom 1816 Silver TowerNo. 2, Dong San Huan Bie LuChaoyang DistrictBeijing 100027P.R. China Penelope FirthDivision of Environmental BiologyNational Science Foundation4201 Wilson Blvd., Room 635Arlington, VA 22230 Sari SoderstromRural Sector CoordinatorThe World Bank Office BeijingLevel 16, China World Tower 2China World Trade CenterNo. 1, Jianguomenwai AvenueBeijing 100004P.R. China Montague W. DemmentDirector, Global Livestock CRSPUC DavisDavis, CA 95616 Irene BainProgram Officer for Environment and DevelopmentThe Ford FoundationSuite 501International Club Office Building21 Jianguomenwai DaijeBeijing 100020P.R. China Michael BandyAFGC Headquarters350 Poplar AvenueElmhurst. Il 60126 John BonnerExecutive Vice PresidentCouncil for Agricultural Science and Technology4420 West Lincoln WayAmes, IA 50014-3447 Cal BagleyColorado State UniversityUniversity Mail 1490 - CMMLFt. Collins, CO 80523-1490 Brant KirychukBeijing Project OfficeAgriculture and Agri-Food CanadaSuite 425-426Grand Pacific Building A8A Guanghua RoadChaoyang DistrictBeijing 100026P.R. China Tomi HuszarSecond Secretary (Development)Embassy of Canada19 Dongzhimenwai DajieChaoyang DistrictBeijing 100600P.R. China Jason CampbellExecutive Vice PresidentSociety for Range Management10030 West 27th AveWheat Ridge, CO 80215-6601 Karl GlasenarDirector of Science PolicyASA/CSSA/SSSA900 2nd Street, NESuite 205Washington, DC 20002 Ellen BergfeldExecutive Vice PresidentASA/CSSA/SSSA677 S. Segoe RoadMadison, WI 53711-1086
AGENDA - IGC/IRC FUNDRAISING, WASHINGTON, DC SEPT. 11 - 16, 2006 (As of Friday, September 15, 2006, 2006) MONDAY, SPETEMBER 11 8:00 - JOHN BAUGHMAN - International Fish and Wildlife Agencies, 444 North Capitol Street, NW, Suite 725, 202-624-7890 9:00 - SUSAN OWENS, FOREIGN AG SERVICE, USDA South Bldg Room 3229, 202-690- 4872, (Andrew White) 11:00- MARK REY, - J.L. Whitten Bldg Room 217E, 202-720-7173 (Yvette) 1:00 - U.S.F.S. - JANETTE KAISER, 201 14th Street, 202-205-1185 3:00 - EPA - JON SCHOLL, Council to the Administrator/ National Agricultural Leader (Beth is Jon's Deputy), EPA, 1200 Pennsylvania Ave, NW, Suite 2415, 202-564-1530 (Georgia Bednar 202-564-9816) 4:30 PENELOPE FIRTH (Director) - National Science Foundation - Division of Environmental Biology , 4201 Wilson Boulevard, Arlington, 635N, 703-292-8480 TUESDAY, SEPTEMBER 12 8:00 - LARRY CLARK, DENNIS THOMPSON - NRCS - Deputy Chief Science and Technology and National Range and Grazing Land Ecologist, South Ag Building, Room 5006-S (Larry), Room 6152 (Dennis), 202-720-4630 (Larry), 202-720-5010 (Dennis) 9:30 - GLCI - JOHN PETERSON - MEET AT LARRY CLARK'S OFFICE 11:30 - STEVE WILLIAMS - President, WILDLIFE MGMT. INST. - LUNCH - 1146 19th Street, NW, Suite 700, 202-371-1808 ext 25 1:00 - COLIEN HEFFERAN (ADMIN), DAN KUGLER (Dept. Admin Natural Resources and Environment) and Jim Dobrowolski (National Program Leader for Rangeland/Grassland Ecosystems) - CSREES - J.L. Whitten Room 305-A, 202-720- 4423 3:30 - PETER BOICE, Conservation Team Leader - DEPARTMENT OF DEFENSE, 1225 South Clark Street, Crystal City (See detailed instructions on how to get there from Peter's email with O'Rourke) 703-604-0524 WEDNESDAY, SEPTEMBER 13 9:30 - HEINZ CENTER - ROBIN O'MALLEY, 1001 Pennsylvania Ave NW, Suite 735 South, 202-737-6307 11:00 - Society for Conservation Biology - Alan Thornhill, 4245 North Fairfax Drive, Suite 400, Arlington, 703-276-2384 1:30 - THE NATURE CONSERVANCY - JULIE FALKNER (703-841-7425, 703-731- 3891 cell), SUSAN HICKS (703-841-5336), LOUISE MILKMAN (703-841-7426), 4245 N. Fairfax Drive, Suite 100, Arlington 2:15 - NCBA/PLC - Stacey Katseanes, 1301 Pennsylvania Ave., SW, Suite 300, 202-347-0228 3:30 - BLM - KATHLEEN CLARK, Director, ED SHEPPARD, ROB ROUDABUSH, JIM HUGHES, BOB BOLTON - 1849 C St. NW, ROOM 5653, 202-208-3801 (Lynn Cook) THURSDAY, SEPTEMBER 14 9:00 - ESA - KATHERINE MCCARTER(EVP),CLIFF DUKE(DIR OF SCI.), NADINE LYMM (Dir Public Affairs), JUSTIN DERNER(Chair - Rangeland Section), 1707 H. Street, NW, Suite 400, 202-833-8773 10:00 - UNEP - Clayton Adams (Team Assistant)/ Ashbindu Singh, 1707 H. Street, NW, Suite 300, 202-785-0456 11:00 - CHRIS FINCH - WORLD BANK, 1818 H Street NW Room MC 9-229, 202-458- 2348 (YINGNAN JIA) 1:00 - USAID - SCOTT CHRISTIANSEN, JOYCE TURK, DAN MILLER, Ronald Reagan Building, 14th Street Entrance, 202-712-4584 3:00 - USFWS - STEVEN KOHL (Division of International Conservation), LAURY PERAMORE (Division of Conservation Partnerships) - 4401 North Fairfax Drive, Arlington, ROOM 725, 703-358-1762 (Steve), 703-358-2541 Laury) FRIDAY, SEPTEMBER 15 8:30 - National Academy of Sciences - Agriculture and Natural Resources - ROBIN SCHOEN (Director) - 500 Fifth Street, NW, Suite 686 - 202-334-2236 11:30 - TRI SOCIETIES - Karl Glasener - met for lunch 1:30 - APHIS - JOHN PAYNE, PAUL EGGERT, ALAN TASKER, OSAMA EL-LISSY, KELLY PORTER, 1400 Independence Ave SW Room 302E, 202-720-5601 (Chauncey Robertson) 3:00 - ARS - DR. ED KNIPLING (Administrator), EV BYINGTON (National Program Leader Rangeland, Pasture and Forages), PAI-YEI WHUNG (Director Office of International Research Programs) - 1400 Independence Ave, SW, ROOM 302A, 202-720-3656 (Kathy Lonaberger)
March , 2006 Dear : In late June - early July, 2008 the International Rangeland Congress and the International Grassland Congress are combining resources to hold the first ever joint Congress between the two organizations. This Congress will be held in Hohhot, Inner Mongolia, People's Republic of China. We enclose the first brochure announcing this Congress. This Congress will bring together at least 1000 rangeland/grassland workers from around the world to discuss research, management and policy issues. In addition, we expect at least 500 Chinese grassland/rangeland workers to attend. Pre-congress tours and Mid-congress tours will take Congress delegates into ecosystems very familiar to your employees. The benefit to your organization will be how management systems have changed those vegetation communities and how plants such as crested wheatgrass, native to China but introduced to the U.S., are managed in those systems. The value of the network of contacts your employees can make is without measure. Professor Hong Fuzeng, the Chair of the Chinese Organizing Committee for this Congress will be in Washington, D.C. the week of June 5 - 9, 2006 and would like to meet with you. Professor Hong is the "grandfather" of grassland management in China. We will accompany Professor Hong and will have Chinese translation available. With these two Congresses meeting together we have considerable need for outside support for publishing of proceedings, conducting mid-congress tours, and assisting as many delegates from developing nations to attend the congress as possible. We do not make a profit on these congresses but rather try to put the majority of the registration receipts and sponsorships into developing country delegate support. Professor Hong would like to visit with you about the assisting in the sponsorship of this Congress. It is worth noting that with these Congresses meeting together it will not be until the year 2011 that the International Rangeland Congress holds its next Congress and 2013 that the International Grassland Congress holds its next Congress. We look forward to seeing you in early June, , to discuss these possibilities with you. Dr. Karl Glasener, Science Policy Advisor for the Tri-Societies (Agronomy/Crops/Soils), will be calling you soon to set an appointment during the week of June 5 - 9, 2006. Sincerely yours, James T. O'Rourke Vivien G. Allen President, International Rangeland Congresses Past Chair, International Grassland Congresses
July 7, 2006 Dale Bosworth, Chief U.S. Forest Service 201 14th Street, SW Mail Stop 1144 Washington, DC 20024 - 1144 Dear Dale: I want to thank you for the very fruitful meeting you and your staff had with my colleagues concerning support for the International Grassland/International Rangeland Congress to be held in Hohhot, Inner Mongolia, China from June 29 - July 5, 2008. I am deeply sorry that I could not have been with you all. Double abdominal surgeries were not pleasant alternatives. I understand that there were several questions that could not be answered for you at that time and for that reason I would like to schedule a meeting with you and/or your staff during the week of September 11 - 15, 2006. At that time I will have answers for you on the following issues: a. The detailed overall budget for the Congress b. The preliminary Program c. What various levels of sponsorship "buys" an organization I would also like to discuss with you and/or your staff what role the Forest Service would like to play in the Congress. I have had discussions with Jannette Kaiser and Dennis Childs from Colorado State University on the interest of holding a symposium/workshop on Sustainable Rangelands. I would also like to include Ann Bartuska in our meetings to determine what level of activity the research branch would like to play. We would, of course, also like to see the Forest Service have a display in the Trade Show. With a goal of $350,000 that the Chinese Organizing Committee has set for overseas sponsorship, and realistically thinking that over half of this would need to come from the U.S., this leaves us with a goal of approximately $30,000 from each of the seven major agencies playing a role in rangelands/grasslands in the U.S. and with international interests/responsibilities (USFS, APHIS, NRCS, BLM, ARS, CSREES, and USGS). I would like to visit with you and/or your staff about what level of support you might be able to commit to at this time as well as the possibilities of end-of-year 2007 funds and 2008 budgeted monies that we might explore. In the past we have channeled funds from agencies through an account we hold with the Society for Range Management in Denver, Colorado. We can provide those details during our meetings. Jason Campbell, the Executive Vice President of the Society for Range Management, will be contacting you to set up a meeting date and time for the week of September 11 - 15, 2006. I look forward to visiting with you at that time, hoping to keep the surgeons at bay. Sincerely yours, James T. O'Rourke, President International Rangeland Congresses CC. Joel Holtrop Jannette Kaiser Ann Bartuska
James T. O'Rourke, President International Rangeland Congress 61 Country Club Road Chadron, NE 69337 Tele: 308-432-5954 FAX: 308-432-6369 Email: email@example.com March 28, 2007 Joel Holtrop, Deputy Chief U.S. Forest Service 1400 Independence Ave, SW Mail Stop 1106 Washington, DC 20250 Dear Joel: I want to thank you for your sponsorship of the 2008 International Grassland and International Rangeland Congress to be held in Hohhot, Inner Mongolia June 29 - July 5. Because of that sponsorship I want to keep you abreast of the activity of the Congress. I am enclosing a copy of the Second Announcement which, most importantly, includes the Call for Papers. You will also find information on the Trade Show/Exhibits, Tours (Pre-congress, Post-congress and Mid-congress), Workshops and Delegate Sponsorship. You will also find your organization listed in the Sponsoring Organizations. We would appreciate your bringing this Congress information to the attention of all of your employees. Realizing that this Second Announcement is a bit long to be included in total in a newsletter or other such vehicle you use to send out information to employees of the organization we would appreciate it if you could remind them to look at the website www.IGC-IRC2008.org and if you could also post the summary of that Second Announcement, which I also enclose here, in your newsletter, email flashes, etc., any of which may reach the employees or partners of your organization. Thanks again for your tremendous support for the Congress. We look forward to seeing you in Hohhot. Sincerely yours, James T. O'Rourke
September 25, 2006 Janette Kaiser Forest and Rangeland Management U.S. Forest Service 1400 Independence Ave., SW MS 1103 Washington, DC 20250-1103 Dear Janette: I want to thank you and the Range Management staff for meeting with us on September 11, 2006 concerning the joint International Grassland/ International Rangeland Congress to be held in Hohhot, Inner Mongolia from 29 June to 5 July 2008. I want you to know that yours is the first, and largest, agreement that we have in hand. I would also like to follow up on the conversations that we had to see where we go from here. Ron Keil had the agreement ready for us before I left town that week, Jason Campbell signed it to allow funds to be transferred to our account at the Society for Range Management in Wheat Ridge, Colorado, and I have a copy of the agreement in hand. When do you expect that transfer of funds to take place? I also have the draft proposal that you provided for me on the day of our meeting, as well as the earlier abstract of the symposium that Dennis Child prepared some time ago, for the symposium and pre congress workshop that you have in mind. Last week Dennis called me and he brought me up to date on the effort that he has ongoing in Inner Mongolia with range scientists there and the background for the proposed pre congress workshop and symposium. He has a proposal before the World Bank to fund part of his work and as I will be meeting with the World Bank while I am in Beijing in early November he is going to prepare a large packet of information for me to allow me to encourage the Bank to fund this activity, which is the basis, along with the work of the Sustainable Rangeland Roundtable, for your pre congress workshop and symposium. It look to me like the stage is set for a very successful workshop and symposium at the 2008 congress. Again let me thank you for the enthusiasm you have shown for this event. Please let me know what I need to do next from my end to assist. Sincerely yours, James T. O'Rourke
Washington DC Hotels - IGC/IRC Fundraising - June 4 - 11, 2006 1. Days Inn - Silver Spring - 5 blocks from Silver Spring Metro $75.00 2. Super 8 Washington Downtown DC -10 minute walk from metro ( I think the New York Ave/Florida Ave/Gallaudet College Metro) - $90 3. Gallery Inn - 3 blocks from Dupont Circle Metro - $90 (Note: I was not very impressed with the manger of the hotel whom I talked to) 4. Adams Inn - 7 blocks to Woodley Park Zoo Metro - $95 5. Kolorama Guest House - 4 ½ blocks from Woodley Park Zoo Metro - $120 (Note: This is a guest house which closes its doors at 10:00 PM - She would put us all in one guest house) 6. Windsor Park Hotel - 1 block from Woodley Park Zoo Metro - $127 7. Connecticut Avenue Days Inn - 1 ½ blocks from Van Ness/UDC Metro - $139 8. Channel Inn - 5 blocks from L'Enfant Plaza Metro - 7 blocks from National Mall - $139 9. Holiday Inn Alexandria Telegraph Hill - 1 block from Eisenhower Metro - $142